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Plan a corporate event around the run of show.
Deep South Productions supports company meetings, conferences and galas with audio, lighting, LED video, staging and crew from one company. Most corporate production problems begin with the schedule, not the gear. This guide covers what to settle early, from the first microphone to the last truck.
Start with the program
List every segment in order. General sessions, breakouts, awards, dinner, entertainment. For each one, note who is on stage, what they use, and how long the changeover is.
That list drives the whole production. It tells us how many microphones to patch, which screens carry content, when the lighting changes, and how many hands the changeovers need.
Microphones for every kind of speaker
A keynote in a full room is the job audio is judged on. We design corporate speech reinforcement for intelligibility, so the back row hears every word.
Decide who needs what:
A podium microphone for presenters who stay put
Lavaliers for presenters who walk
Handhelds for Q&A and hosts
Panel microphones for fireside chats and discussions
Wireless microphones need RF coordination. We scan and coordinate on the day, and we plan spares. Read more on how speech and live music differ.
Screens, content and switching
Screens are the part of a corporate event everyone watches. Plan them early. Our video scope covers LED walls, projection, presentation switching, playback, camera and IMAG.
Content is the usual delay. Set a deadline for slides and videos, and name one person who owns the final deck. Some presenters will still hand over a deck at 7:55am. Plan for it, but an earlier deadline protects the schedule.
Lighting that works for the room and the camera
Lighting tells a room where to look. For presenters and panels, that means clean key light. For a gala, it means color and texture in the room, uplighting and pin-spotting on centerpieces.
If your event will be photographed or filmed, tell us. We design for the camera as well as the eye, and we coordinate with the video team so the LED wall and the stage wash don't fight each other. More on event lighting.
Staging, power and the room itself
Staging comes next: decking, risers, ramps, ADA access and skirting. Plan ADA access from the start, not as an afterthought.
Then the room. We survey the site before we quote. Power, rigging points, load-in path and ceiling height go into the scope, not into a surprise on setup day. Where there are no rigging points, truss and ground support cover the room. Rigging is coordinated, and structural work goes to qualified specialists managed inside our plan.
Where there is no house power, generators, distribution and event cooling travel with us.
Company meeting, conference or gala
Company meeting.
One room, one general session, a tight schedule. Audio, presenter lighting and a screen with reliable switching carry it.
Conference.
General sessions plus breakouts. More rooms and more changeovers mean more crew. The run of show matters most here.
Gala.
Dinner, awards and entertainment. Lighting shapes how the room looks, and the awards segment needs clean light on the presenter.
We build festival main stages and we build hotel ballroom AV. The scale changes; the standard doesn't.
Crew and schedule
A production manager stays on your show from the first walkthrough to load-out. We plan load-in backward from your first session or doors time. Tell us if load-in or load-out has to happen overnight or around another event in the venue.
Frequently asked questions
What should we settle first?
The run of show, the date and the venue. Everything else follows from those three.
Do you provide a presentation operator?
We provide crew for switching and playback, along with audio and lighting engineers. Tell us what the program needs.
Can you work in a ballroom with no rigging points?
Yes. Truss and ground support cover rooms with no rigging points. Structural work goes to qualified rigging specialists we manage inside the same plan.
Do we have to hire full production?
No. You can request audio, lighting, LED video, staging, crew only or equipment rental. Equipment rental is for production companies, venues and promoters.
What does corporate event production cost?
It depends on scope, scale, duration and travel. Give us the date, venue, headcount and what you need. You'll get a written scope and a number rather than a guess.
How soon will we hear back?
Within one business day, usually sooner. If your event is inside two weeks, call 337.626.2235.
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Tell us
about the event
Send the date, the venue and roughly what you're trying to do. You'll get a real producer, not a form response.
Call 337.626.2235, weekdays 8:00am to 5:00pm.