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Gather these five details before you request a quote.
A good quote starts with a short list. Deep South Productions quotes from the same details the Request a Quote form on our contact page asks for: date, venue, audience size, program and production requirements. The clearer the basics, the sooner you get a written scope and a number.
Date, including load-in and load-out
Give us the event date. If you know the load-in and load-out days, add them. Those days affect crew, trucking and venue access as much as show day does.
If your event is inside two weeks, call 337.626.2235. The phone is faster than the form.
City and venue
Tell us the city and the venue. Say whether it's indoor or outdoor: a ballroom, a field, a parking lot, an arena.
We survey the site before we quote. Power, rigging points, load-in path and ceiling height go into the scope. If you have a venue contact or a floor plan, mention it. If you don't have a venue yet, give us the city.
Audience size
Give the expected attendance, and say whether the audience is seated, standing or both. Headcount sets the size of the audio system, the number of screens and the crew.
An estimate is fine. We size the crew, the gear and the process to the room in front of us, whether that's a 200-person awards dinner or a 20,000-person crowd.
Event program
Send the run of show, even in draft. List the sessions, speakers, performers, awards and breaks, with times if you have them.
The program tells us what has to happen on stage and in what order. It also shows where the changeovers fall and where the schedule is tight.
Production requirements
Tell us what you need covered: audio, lighting, LED video, staging, a mobile stage, crew or trucking, or the whole production. If you aren't sure, say what you're trying to do and we'll work out the scope.
Add anything already locked: a venue contract, house equipment, a client-supplied screen.
The short checklist
Event date, plus load-in and load-out days
City and venue
Indoor or outdoor
Expected attendance, seated or standing
Run of show
Production needs
Anything already locked
Don't wait until you have all of it. A date and a city is enough to start the conversation.
Not sure this is the right form
Equipment rental is for production companies, venues and promoters, and it's usually quoted alongside services. Freelancers and crew should apply through Careers, not the quote form, so their details reach the people who book crew.
Frequently asked questions
How quickly will I hear back?
Within one business day, usually sooner. For anything inside two weeks, call 337.626.2235.
How much does event production cost?
It depends on scope, scale, duration and travel. A single general session and a three-day outdoor festival aren't in the same conversation. Give us the date, venue, headcount and what you need. You'll get a written scope and a number rather than a guess.
What if I don't have all the details yet?
Send what you have. A date and a city is enough to start.
Can I request equipment without crew?
Yes, if you're a production company, venue or promoter. Equipment rental is business-to-business.
Do you work outside Louisiana?
Yes. We work nationally across the United States and into Canada, with our own fleet.
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Send us
the date, the venue & the city
A date and a city is enough to start. You'll get a real producer, not a form response.
Call 337.626.2235, weekdays 8:00am to 5:00pm.